Host seamless events with these 5 best event planners in Newcastle
We once volunteered to organise a milestone birthday and confidently said, “How hard can it be?” By the day of the event, the caterer was calling about traffic delays, and we were troubleshooting a microphone that refused to cooperate.
That experience made us realise why professional party planners exist in the first place. An experienced event planner in Newcastle would have handled contingency plans we didn’t even think about, especially for more complex setups like private dining events.
So, after spending the entire party stressed instead of celebrating, we decided to compile a list to help future hosts avoid the same chaos.
How much does an event planner charge in Newcastle?
An event planner in Newcastle typically charges 10% to 20% of the total event budget for full-service planning. Meanwhile, on-the-day coordination usually starts from £500 and can exceed £3,000 depending on guest numbers and complexity.
1. Doli Events Ltd
Address: Lynnwood Business Development Centre, Lynnwood Terrace, Upon Tyne NE4 6U
Contact Details: +447883303015
Business Hours: Monday to Sunday: 9 AM – 5 PM
Doli Events Ltd was incorporated on 18 May 2016 and operates as an active private limited company in Newcastle upon Tyne. Their SIC classification confirms conference and event organising, which aligns with their structured planning capability.
They provide full event and wedding planning from consultation to on-site management. This includes budget planning, vendor coordination, and supervision from setup through to teardown.
We appreciate that design is tightly integrated into their planning model. They produce custom stage setups, lighting schemes, and even personalised “his & hers” logos or laser-cut decor elements.
Corporate work is also part of their portfolio, including seminars, graduation balls, and a large-scale Boat Race charity fundraiser for Toon Aid. They also publish the Wedding Vendors Alliance magazine, which curates trusted North East suppliers for clients.
Consultations take place at their Lynnwood Business Centre office on an appointment-only basis, so there are no walk-ins for quick discussions.
Team were professional
“Planning and organising a wedding is stressful and this one element was completely stress free as your team were professional and worked with the events manager. Many thanks to the Doli team for creating our vision with the colours and specific requirements we had. We got so many compliments and although we booked last minute with you we didn’t feel anything was missing. I am looking forward to booking again!”
– Shewli Zaman, Google Review
Best wedding planner
“Doli Events is by far the best wedding planner in the North East!!! They decorated my wedding day perfectly and it was exactly how I envisioned it to be. I loved the floral rings on stage was a unique touch and got so many compliments on it. They cater to your particular taste and alter things for you. Thank you so much for everything!”
– Shafia Jo, Google Review
2. Millennium Events
Address: Ind Est, 2a Newburn, Shelley Rd, upon Tyne NE15 9RT
Contact Details: +447913826843
Business Hours: Monday to Friday: 9:30 AM – 4:30 PM
Millennium Events focuses on event infrastructure and managed entertainment. They work across Newcastle and the North East, supporting weddings and public events with coordinated equipment hire and setup.
Their scope covers marquee hire, catering equipment, and full venue dressing. They have transformed historic halls, contemporary galleries, and even private homes, which shows real adaptability across venue types.
One limitation here is the absence of public pricing or starter packages. Cost estimates require direct contact, making early budgeting and online comparisons more difficult.
Even so, what genuinely sets them apart are the entertainment add-ons. They provide casino tables with professional croupiers for Blackjack and Roulette, plus engagement stations that require staffing and on-site coordination rather than a simple drop-off hire.
From our side, this hybrid of logistics and managed entertainment feels practical for interactive events. It suits organisers who already have a concept and need a technical setup and structured activities.
The decor was beautifully done
“The service was absolutely impeccable, the event decor was beautiful done and at a reasonable price. We had an event in Wales and Iain came down and absolutely smashed it out of the park. Would highly recommend.”
– Jac Gray, Google Review
Services were outstanding
“Services was outstanding, made my family’s event an experience to remember. All decorations were at a good quality and created an amazing atmosphere 👍👍 …”
– Grace Horton, Google Review
3. The Party Business Newcastle Ltd
Address: Holeyn Rd, Throckley, upon Tyne NE15 9PG
Contact Details: +447809424800
Business Hours: Open 24/7
The Party Business Newcastle Ltd has been operating as an active UK Private Limited Company since April 2018. With over 7 years in the industry and micro-entity status, this is a structured local business rather than a casual hire side project.
Their services go beyond balloon decor and bouncy castles. They handle theme planning for children’s parties, full delivery and installation, and complete teardown after the event.
Plus, safety standards are clearly defined. All inflatables are brand-new, PIPA-inspected annually, and backed by £5 million Public Liability Insurance, with PAT-tested equipment.
In addition, pricing is refreshingly concrete. Standard bouncy castle hire starts around £100, disco light add-ons from £20, and sweet cart packages sit at roughly £230, with a live online booking diary showing real-time availability.
Coverage extends across Newcastle, Hexham, Morpeth, Blyth, Durham, and nearby areas, which makes planning outside the city centre manageable.
The only drawback is the 40% non-refundable deposit and cancellation charges, which can affect events with uncertain dates.
The staff are so friendly
“Absolutely fantastic company – second year we have used them and they are great.
This is the second year we have used them and they never fail to impress. The set up is slick and fast and the staff are so friendly. We even had a visit from stitch who had photos with all the kids and danced around. Thanks again – excellent company highly recommend!”
– Liz Jackson, Google Review
The booking process was very clear
“We recently hired one of the bouncy castle packages for our daughter’s 4th birthday party and the service was fantastic. They responded to emails quickly when I had questions and the booking process was very clear. They were on time delivering the bouncy castle and equipment and set it up very quickly, cleaning it as they went. The set up was excellent and the kids absolutely loved it. Pick up was efficient and the staff were really friendly. We would definitely use them again.”
– Amy Brice, Google Review
4. Ooh La La Occasions and Events
Address: 2 Taggart Grv, upon Tyne NE20 0FB
Contact Details: +447440674896
Business Hours: Open 24/7
Ooh La La Occasions and Events is registered as an active private limited company incorporated in February 2026. The service shows ongoing activity locally, with 4,300+ Facebook followers and regular event features across Newcastle.
Their strength lies in bespoke event styling blended with planning input. We’ve seen them handle balloon installations, custom backdrops, and themed table decor while guiding layout decisions to match colour palettes and focal points.
We love that they also assist with decor placement, set-up coordination, and vendor collaboration for props and balloons.
However, full project management, such as budget planning, catering coordination, and detailed timeline control, is not clearly positioned within their core offering.
Nevertheless, event coverage includes weddings, christenings, and milestone birthdays. They’re Newcastle-based but take bookings across the UK, expanding options for destination or out-of-area celebrations.
What stands out even more is their specialised balloon and backdrop production, which requires structural planning and installation sequencing rather than simply hiring.
Always succeed in creating amazing setups
“I have used OohLaLa for a number of different events and they always succeed in creating amazing set ups! Claire is so creative and is able to fulfil every requirement for the parties we have had. She is a true talent and I always trust her to create the special moments we treasure dearly. The best in the business!”
– Sarah McFarlane, Google Review
Went above and beyond
“I Had my sons 1st birthday backdrop, table balloons and welcome sign set up by ooh la la occasions and I honestly couldn’t have went to anyone better. Absolutely amazing. Went above and beyond and asked for my opinion with it all throughout the set up. It looked amazing and was better than I ever expected. Thank you so much guys, yous really smashed it. Also from the day I booked every detail I wanted was considered and the replies were rapid. Thanks so much again x”
– Halima Mohammed, Google Review
5. AG Events
Address: 50 Bath Terrace, Gosforth, upon Tyne NE3 1UJ
Contact Details: +448002987895
Business Hours: Open 24/7
AG Events has operated since 2012 and is based in the North East, with a head office at Grey Mare Hill Farm, Durham. They cover Newcastle, Gateshead, Sunderland, and offer free travel within roughly a 40-mile radius.
Their model blends entertainment hire with planning support rather than full traditional event management. Additionally, consultations focus on event objectives, then packages are tailored to include DJs, booths, and interactive features.
We particularly appreciate the extensive technical range. Options include Magic Mirror booths from around £240–£290, 360 video booths with on-site hosts, LED dance floors, and even 4D racing simulators with motion seats.
Branding options are built into the experience. Mirror prints, video overlays, and neon signs can carry logos or custom messages, making them well-suited for corporate launches or student balls.
However, they do not position themselves as full project planners handling budgets, supplier sourcing, or detailed run-of-show timelines.
Attentive and friendly
“We hired a DJ, photobooth and ‘dancing on the clouds’ mist for our wedding through AG Events. Leading up to the wedding, Alastair was so helpful and always on hand to answer our questions or give us advice. The team on the day were fantastic, set up ran smoothly and we didn’t need to worry about a thing. Danny, our DJ, was incredible and the dance floor was packed all night. At one point myself and my bridesmaids went outside to cool down because it was getting so warm on the dance floor, Danny noticed and immediately checked if we were ok and opened the doors for us so we could keep dancing! The whole team were so attentive and friendly, we wouldn’t hesitate to recommend them!”
– Rebecca, Google Review
Everything ran smoothly
“We hired a DJ, a selfie pod and neon lights and flower wall decor through AG event and we were not disappointed! The selfie pod was absolutely fantastic and was used all night, all of our guests commented on how amazing it was and providing a guestbook to go with it with all the photos in is such a nice touch and a lovely keepsake to have! The DJ was absolutely amazing! It was completely our style of music and exactly what we wanted and people were on the dance floor all night. The neon lights and flower wall were also fabulous, adding such a sparkle to our evening reception. The booking process and lead up was so easy and everything ran smoothly. The whole team are so lovely and we would recommend to everyone for their wedding! Thank you so much again for everything!”
– Katie Thompson-Oldham, Google Review