Celebrate unforgettable events with these 5 party planners in Newcastle
We once tried organising a surprise birthday party on our own and somehow forgot the cake, the music, and the timeline. It was chaotic, slightly embarrassing, but definitely memorable for all the wrong reasons.
After that disaster, we learned how much skill it takes to create events that actually flow well. Looking into a party planner in Newcastle opened our eyes to how professionals turn ideas into stress-free celebrations.
So we decided to round up planners who know how to balance creativity and organisation, making events enjoyable for hosts and unforgettable for guests.
How much does a party planner charge in Newcastle?
Party planners in Newcastle typically charge between £500 and £3,000 per event. However, the amount depends on the size of the party, the level of planning required, and whether styling, suppliers, and on-the-day coordination are included.
1. The Party Business Newcastle
Address: Holeyn Rd, Throckley, upon Tyne NE15 9PG
Contact Details: +447809424800
Business Hours:
- Open 24/7
The Party Business Newcastle is a Newcastle-based party planner and event hire company incorporated in April 2018. They serve Newcastle, Durham, and other locations across the North East (Hexham, Morpeth, and Blyth).
At its core, the company specialises in party equipment and entertainment hire. It supplies bouncy castles and interactive games.
Themed party setups are available for children’s events. And their decorative extras, like balloon arches and light-up numbers or LOVE letters, allow hosts to build photo-ready party spaces without additional suppliers.
Luckily, all their inflatables are purchased new from UK manufacturers and comply with BSEN 14960-2006/2013 standards.
They also have annual PIPA inspections, PAT-test electrical items, and DBS checks for staff. They even hold £5 million public liability insurance, which provides a clearly documented safety framework.
Pricing is transparent and equipment-based, with individual inflatables around £100 and bundled castle-and-soft-play packages near £200 depending on date and demand.
Just an important reminder that their event planning scope remains focused on equipment delivery, setup, and collection rather than full event coordination.
Service was fantastic
“We recently hired one of the bouncy castle packages for our daughter’s 4th birthday party and the service was fantastic. They responded to emails quickly when I had questions and the booking process was very clear. They were on time delivering the bouncy castle and equipment and set it up very quickly, cleaning it as they went. The set up was excellent and the kids absolutely loved it. Pick up was efficient and the staff were really friendly. We would definitely use them again.”
- Amy Brice, Google Review
They were on time and polite
“Booked a bouncy castle yesterday for my daughter and cannot fault them. I contacted them first by whats app with sizes and they advised what would fit. Booked through their website which explains all.the rules around booking etc and really easy to follow. They then reply later to confirm if they can do booking. On the day they were on time, polite and it was sanitised before use. They left some rules which were great to show the kids. Kids cant wait to book again”
- John Patmore, Google Review
2. AG Events
Address: 50 Bath Terrace, Gosforth, upon Tyne NE3 1UJ
Contact Details: +448002987895
Business Hours:
- Open 24/7
AG Events is a Newcastle-based luxury party planner and entertainment specialist registered in 2020, operating across the North East with free local travel.
From the first enquiry, events are built around in-house entertainment. Options include DJ hire from £490, magic selfie mirrors from £290, and 360° video booths designed for instant social sharing.
Interactive options extend further with retro arcade games, Pong tables, and UK-claimed 4D racing simulators featuring motion seats.
In terms of scope, they place clear emphasis on weddings, student events, and adult celebrations, which may limit suitability for family-focused events.
Beyond entertainment, AG Events delivers structured styling with bespoke balloon installations, shimmer and flower walls, and LED dance floors. They also provide eye-catching neon signage and dry-ice “dancing on the clouds” effects.
Packages are quoted individually, with arcade hire typically ranging from £199 to £390 and simulators starting at around £350, depending on duration.
Everything ran smoothly
“We hired a DJ, a selfie pod and neon lights and flower wall decor through AG event and we were not disappointed! The selfie pod was absolutely fantastic and was used all night, all of our guests commented on how amazing it was and providing a guestbook to go with it with all the photos in is such a nice touch and a lovely keepsake to have! The DJ was absolutely amazing! It was completely our style of music and exactly what we wanted and people were on the dance floor all night. The neon lights and flower wall were also fabulous, adding such a sparkle to our evening reception. The booking process and lead up was so easy and everything ran smoothly. The whole team are so lovely and we would recommend to everyone for their wedding! Thank you so much again for everything!”
- Katie Thompson-Oldham, Google Review
Expertly managed the flow of people
“We got married at Ellingham Hall on 7th October and AG Events supplied the uplighters, dancing on the clouds dry ice, indoor sparkle fountains, light-up letters, flower wall with neon sign, the 360 photobooth and a DJ for 5 hours. It all went down a treat, especially the 360! Michael our DJ was great to talk to and seemed to be actually having a blast with us not for us – he kept the atmosphere electric all night keeping the majority of guests on the dancefloor all the way up to midnight by matching our playlist with his own choices and smashing it! Kai also attended and expertly managed the flow of people using the 360. They arrived right on time and before we even knew it had everything set up. We would definitely recommend AG Events for any wedding!”
- Aaron Teather, Google Review
3. Exquisite Events
Address: Romulus Ct, upon Tyne NE4 9AW
Contact Details: +447852230860
Business Hours:
- Monday to Friday: 8:30 AM – 7 PM
- Saturday and Sunday: 8:30 AM – 7 PM
Exquisite Events is a family-owned party planner and event stylist based in Fenham, Newcastle upon Tyne, operating since 2009 and boasting over 15 years of hands-on experience.
The planning revolves around bespoke decor design, including chair covers with sashes, custom backdrops, and coordinated colour schemes. These are curated into a single visual system, giving events a cohesive look.
Their planning style suits weddings, birthday parties, christenings, and corporate events where ambience is the priority.
Also, their portfolio includes venue transformations at established North East locations such as Horton Grange Hotel and Otterburn Castle.
Pricing is structured around decor packages with indicative wedding decor packages, starting from around £450 and more extensive full-venue styling reaching £1,000 or more.
And the individual centrepieces are often priced from £40 each, with delivery and setup handled directly by their team.
However, their published terms include a 40% non-refundable payment and additional cancellation charges. This could affect clients’ flexibility when plans change.
Went over & beyond my expectations
“Exquisite Events are exactly so by name & nature. From the moment I made the call I was reassured that everything would be taking care of & they did not disappoint. They went over & beyond my expectations for my son’s dedication last year. I am so thankful & grateful I chose them as they added something special to make the day just perfect. I will use them every time I have any events because of their close attention to detail as to how you envision the decor & feel of the place to be. I have already recommended them to friends & family. We were truly amazed at such talent.”
- AD Wuni, Google Review
Took care of everything
“Exquisite events took care of our wedding at Jesmond Dene house on 26th March 2017…. the results were simply stunning, or maybe a better word would be exquisite 🙂
Miriam took all of our suggestions and ideas on board and the result was a beautifully decorated wedding venue with no stress or complications. Exquisite events took care of everything, really understanding what look we were after and Miriam made great suggestions to improve on our own vision. The amount of comments we got from our guests was fantastic, everyone agreed the venue looked stunning. I would go nowhere else for any future events we have and would like to thank Miriam and her team for making our wedding day venue perfect.”
- Sam Gilbert, Google Review
4. A Sparkle Event
Address: Gateshead, NE10 9UL
Contact Details: +447473159276
Business Hours:
- Open 24/7
A Sparkle Event operates across Newcastle and Gateshead as a full-service party planner covering decor styling and party equipment hire under one setup.
Contact is available 24 hours a day. This helps when final details or last-minute adjustments need to be sorted.
From planning to setup, their décor work focuses on creating a strong visual impact with balloon arches and personalised signage. They also feature light-up four-foot numbers, themed backdrops, and coordinated table styling.
On the flip side, their service scope focuses mainly on decor, catering, and hire rather than broader event logistics. This means external suppliers may still be needed for entertainment-heavy parties.
Their catering options range from platters to buffet-style setups. This simplifies coordination by keeping food and styling aligned. Equipment hire also includes post-event collection, so teardown isn’t left to the host or venue staff.
Themed setups for birthdays and milestone events feel carefully personalised.
Absolutely amazing throughout
“A Sparkle Event decorated for my 21st Birthday party, and Alda was absolutely amazing throughout! From deciding what would suit the room best and coming and setting everything up, to adding small details that made such a difference. I would 100% use A sparkle event for any party, the service was brilliant and excellent value for money! X”
- Jessica Farrage, Google Review
Everything was done beautifully
“I couldn’t be happier with the decoration for my son’s birthday! Everything was done beautifully with so much attention to detail. The setup completely transformed the space and made the event feel so special. Communication was easy, and she really understood exactly what I wanted. Highly professional, creative, and reliable I would 100% recommend for any occasion!”
- Tzoanna Prifti, Google Review
5. Platinum Events Newcastle
Address: Fenwick Way, Blackhill, Consett DH8 5FE
Contact Details: +447835188632
Business Hours:
- Open 24/7
Platinum Events Newcastle is a family-led party planner serving Newcastle, Durham, and Northumberland. They have a strong focus on entertainment-led event coordination.
Their entertainment catalogue feels deliberately broad. It ranges from interactive magic mirror photo booths to staffed fun casino tables with professional croupiers and themed fun money.
The light-up letters, milestone numbers, and speciality performers like magicians or Vegas-style acts slot neatly into one coordinated schedule.
Pricing is refreshingly concrete once options are chosen, with magic mirror hires around £320–£360 for three hours and casino setups from roughly £450.
Moreover, most features are fully hosted, meaning attendants stay with the photo booth, and dealers actively run casino tables.
Custom print templates and personalised casino money also give parties a tailored feel rather than an off-the-shelf setup.
One thing to consider is that their interactive experiences are limited to photo booths, DJs, and casinos. This may not suit events centred on formal dining or presentation-led programmes.
Everyone loved it
“We had Platinum Events supply us with Casino tables and a photobooth for our ball. Everyone loved it!! The set up and take done was really smooth and the entertainment was great. Thanks so much!!”
- NUSSC President, Google Review
Fantastic service and super helpful
“Fantastic service and super helpful. Had a really good deal on photo booth mirror and every guest at my wedding enjoyed using it! Brilliant props and fab guest book to look back on! Can’t recommend enough! Thank you!”
- Claire Blenkin, Google Review