Make a big day stress-free with these 5 best wedding planners in Newcastle, UK
Planning a wedding sounds dreamy at first. The theme, the outfits, and choosing between different wedding venues all feel exciting in the beginning.
Then the logistics quietly take over—timelines, suppliers, and a hundred small details that refuse to stay small. Fortunately, working with a wedding planner in Newcastle, UK, feels less like an extra and more like a way to enjoy the process.
So to make things easier for couples who want less stress and more celebration, we rounded up event planners who know how to handle the chaos behind the scenes.
How much does a wedding planner charge in Newcastle?
Wedding planners in Newcastle typically charge between £1,500 and £5,000 for full-service planning, depending on the scale and complexity of the wedding.
1. Doli Events Ltd
Address: Lynnwood Business Development Centre, Lynnwood Terrace, upon Tyne NE4 6UL
Contact Details: +447883303015
Business Hours:
- Monday to Sunday: 9 AM – 5 PM
Doli Events Ltd has been around since 2006. Their service isn’t just planning—it’s a full production setup that covers everything from consultation to on-site execution.
Right from the first meeting, the focus leans heavily on customisation, including themes, layouts, and even cultural traditions. Pricing isn’t fixed, but it’s clearly built around guest size, multi-day events, and the level of design involved.
Once everything is locked in, they handle vendor sourcing and full timeline structuring without passing you around to third parties. Multi-day weddings like Mehndi or Walima are managed as one continuous flow, not separate events.
The biggest difference comes from their in-house design and technical setup, including stage builds, lighting systems, and floral styling. They even offer personalised couple branding like logos and laser-cut decor, adding a distinct identity to the event.
The only issue is their strong focus on decor-heavy production, which can feel excessive for couples wanting planning-only support.
Completely stress-free
“Planning and organising a wedding is stressful and this one element was completely stress free as your team were professional and worked with the events manager. Many thanks to the Doli team for creating our vision with the colours and specific requirements we had. We got so many compliments and although we booked last minute with you we didn’t feel anything was missing. I am looking forward to booking again!”
- Shewli Zaman, Google Review
Best wedding planner in the North East
“Doli Events is by far the best wedding planner in the North East!!! They decorated my wedding day perfectly and it was exactly how I envisioned it to be. I loved the floral rings on stage was a unique touch and got so many compliments on it. They cater to your particular taste and alter things for you. Thank you so much for everything!”
- Shafia Jo, Google Review
2. Chai Events
Address: 8 Invincible Drive, Armstrong Industrial Park, upon Tyne NE4 7HX
Contact Details: +441916030633
Business Hours:
- Open 24/7
Chai Events has been operating since 2014. They position themselves as a turnkey provider, meaning planning and execution are all handled under one system.
During planning, they structure everything into tiers, like full planning and on-the-day coverage lasting around 10 to 12 hours. Budget tracking, venue sourcing, and vendor booking are all included, keeping decisions organised and payments on schedule.
They also build detailed timelines covering vendor schedules and guest flow, helping avoid delays between the ceremony and the reception.
However, their service is heavily centred on Asian and multicultural weddings, which may not align with simpler Western formats.
Regardless, design is integrated into planning, with floral styling and decor handled alongside logistics rather than outsourced.
Another strong point is how they manage vendors, acting as the main point of contact for bookings and contract handling. This streamlines communication and keeps the entire supplier team aligned.
Communication was excellent
“I’d give Sandeep and the team a higher score if I could! They did my pre-wedding party at Kingston Park stadium in October 2025. They transformed the venue to create a sophisticated and vibrant atmosphere with well thought-out decor and lighting choices. Communication was excellent leading up to and on the day of the event, the team were always visible, professional and highly approachable. Will definitely consider them again for future events.”
- Sumeet Sandhu, Google Review
Everything was executed to perfection
“An evening to remember forever!!! Thanks to you and your team dear Sandeep!!! We had a dream for how we would like the evening to be and you brought it to life!!! Nannu’s 21st birthday party was nothing short of magical!!! Everything was thought of and executed to perfection!!! You have the best collaborators and staff working for you Sandeep and that is a testament to how good you are with your people skills and how much respect and regard they have for you!!! Wishing you and your team the very best and may you all keep scaling heights in your profession as you deserve nothing but the very best!! Very many thanks once again!!!”
- Rajeev Padmanabhan, Google Review
3. North East Wedding Planners
Address: HARTLEY HOUSE, Chester-le-Street DH2 3HX
Contact Details: +447960243534
Business Hours:
- Monday to Thursday: 9:30 AM – 5 PM
- Friday: 9 AM – 5 PM
- Saturday: 10 AM – 12 PM
North East Wedding Planners has been operating since around 2007, backed by over 20 years of project management experience.
Their work stands out most in marquee and blank-space weddings, where they build everything from the ground up. This includes power supply and a full structural setup, which is not something most planners handle.
The planning is treated like a full project system, with timelines, supplier movement, and guest flow all mapped out in detail. There’s also a one-hour discovery consultation, which helps break down feasibility early on.
They even handle multi-day builds lasting up to 10 days, including weather contingencies for rain or flooding. Access to global suppliers, such as private chefs or international DJs, also adds flexibility for high-end events.
On the other hand, the service is heavily geared towards luxury and large-scale weddings, limiting its fit for smaller or venue-based ceremonies.
Incredible from start to finish
“Donna was incredible from start to finish. She took our vision of the perfect wedding day and it came alive! She is meticulous, creative and amazing to work with. Donna helped us to source the best of the best suppliers, providing us with 100% confidence in how magical our day would be. It simply was the best day and weekend of our life and we cannot thank Donna enough for making it happen! Elaina and Bobby x”
- Elaina Ashton, Google Review
Knowledgeable and professional
“Donna provided on-the-day coordination for our village hall wedding in May. Donna was an absolute dream to work with – so warm and friendly, but also super organised, knowledgeable and professional. She really took the time to understand all of the practical details but also – more importantly – how we wanted the day to feel and what was important to us. It made a big difference on the day knowing Donna was masterminding everything behind the scenes and meant we could really relax and enjoy ourselves. Highly recommend! Thank you Donna! Helen and Michael x”
- Helen Richardson, Google Review
4. L&A Elements
Address: TS17 5 Stockton
Contact Details: +447831313515
Business Hours:
- Monday to Sunday: 8 AM – 8 PM
L&A Elements is a newer company, established in 2022, but it’s run by founders with over 20 years of experience in events and performance. The setup feels boutique, with direct communication handled by the founders instead of account managers.
Their approach leans heavily into entertainment-led weddings, where music and guest interaction take centre stage. Services include live bands, acoustic duos, and choreographed performances, which shape the flow of the event itself.
Additionally, they bundle multiple services into one system, including videography, social media reels, and digital design. But note that their service is not built for full logistics planning, so venue management and detailed coordination may need separate support.
Nevertheless, one standout feature is that they have surprise singing waitresses who blend in as staff, then perform for around 40 to 45 minutes. This kind of setup adds a planned “moment” rather than just background entertainment.
Also, packages are tiered here. They cover options like pre-wedding shoots, choreography sessions, and full entertainment setups with DJs or photo pods.
Kept the planning process stress-free
“AMAZING!!! 🤍 I contacted Lynsey and Angel just a couple of months before my wedding with a bit of a different request. I knew that many of our guests loved Abba and wanted to create a surprise Abba style performance for my wedding. The girls were amazing and said straight away that they could do this for me! They were open to my ideas and had great suggestions too, keeping the planning process stress free and super easy with them. On the day I couldn’t believe how well everything went down!!! Our guests absolutely LOVED IT!!!! 🕺🏼🕺🏼🕺🏼 From start to end everyone was on their feet singing and dancing, and the girls were AMAZING! Thank you so much for an incredible wedding experience that we will never forget! Love Mr & Mrs Lascelles 🤍 xxx”
- Lauren Davidson, Google Review
Made sure everything is exactly as you want
“Absolutely LOVE these girls! They are so easy to talk to and make sure everything is exactly as you want it. We had the supprise singing waitresses at our wedding and they were such a crowd pleaser. We also had the videography package and it turned out absolutely amazing, it’s so lovely to have such a high quality video to look back over that captured all the most important parts of our wedding. I recently ran into them again while they were the entertainment at a bottomless brunch. They had the whole room up dancing and having the best time ever. I was so touched that they recognised me out of the crowd and even came over to ask how my family were! Really couldn’t recommend angel and lynsey enough! Much love to them both, hopefully will run into them again 🫶🥳”
- Lara May, Google Review
5. Icon Entertainments Specialist Wedding & Events DJ
ddress: 17 Moorfield Dr, Killingworth Village, upon Tyne NE12 6BA
Contact Details: +447512451637
Business Hours:
- Open 24/7
Icon Entertainments is led by Ian Conway, focusing on DJ-led wedding experiences. Pricing usually sits between £495 and £595, which already includes sound setup and lighting.
Before the event, they run a detailed music consultation covering playlists, guest preferences, and “do not play” lists. This shapes the full timeline, including first dance timing and how the reception builds energy.
They also act as the MC, handling announcements and cueing key moments like speeches or cake cutting. Setup takes around 45 to 60 minutes, and the system only needs two power sockets, which keeps things simple for most venues.
Music isn’t limited to the evening, as they can cover ceremony tracks, background sets, and reception playlists. There’s also light content capture during the event, including short video clips and photos.
On the downside, the service is clearly centred on music and entertainment, which means venue booking, catering, and decor planning are not included.
Really understood what we wanted
“We were so happy we picked Ian to be part of our big day. He really understood what we wanted from our initial meeting and delivered that and more on our wedding day. He had everyone up dancing and was amazing at reading the room. The pictures he took really captured our evening reception and are invaluable! We would recommend Ian to everyone and anyone and hope to see him at the next event. Thanks so much Ian!”
- Amie Rowland, Google Review
Professional but also light-hearted
“This company is absolutely fantastic. We used Ian for our wedding at Horton Grange Country House at the start of October and he was superb. Initial contact for booking was easy and friendly, he booked us in with no stress and told us to get in touch closer to the time for a chat. Our video call was professional but also light-hearted and fun and he was so accommodating to our requests. On the night he was excellent, a great host and an even better DJ who went above and beyond by taking close to 300 photos and videos of our guests, all provided to us via Facebook and email in with the cost of the booking. Thanks so much Ian, and all the best mate.”
- Andrew Gill, Google Review